Data subject access request

[insert employer’s name and address]

[insert date]

Data Subject Access Request


Dear Sir/Madam,

I wish to request access to personal data of which I am the data subject, in accordance with my right under the Data Protection Act 1998, section 7. [I am happy for the information to be provided to me in electronic form.]

I enclose my cheque for [£10], the fee for complying with my request.

[I also enclose a certified copy of my [specify identification document] so you can be satisfied of my identity. My full name is [insert name/as shown on my passport] but I am also known as [insert nicknames, abbreviations, initials etc.].]

The data I wish to access is [outline data being requested e.g. all personal data of which I am the data subject which has been processed by or on behalf of the employer and processed between two particular dates].

I [am/was] employed as [insert job title] by [insert name of employer]] [since/until] [insert date] and believe that personal data of which I am the data subject will have been processed by [insert job titles or names of individuals] including but not limited to emails and documents held in electronic form.

I look forward to your reply within 40 days of receiving my request enclosing copies and a description of all data requested together with an explanation of the purposes for which it is being or is to be processed and the names of the recipients or classes of recipients to whom it is or may be disclosed .

Yours faithfully,


[insert name]