Letter to employee requesting keeping in touch day

[Enter name and address of employee]

[Enter date]

Dear [insert name of employee],

Invitation to attend work for a ‘keeping in touch’ (KIT) day

I hope that all is well with you and your new arrival.

It is possible for you to occasionally come in to work so that you can keep updated on what is happening here without affecting your maternity pay. These are known as ‘keeping in touch’ (KIT) days.

The law allows you to work up to 10 KIT days between the start of the third week after your baby’s birth and the end of your maternity leave without affecting the duration of your maternity leave or your maternity pay.

Any work undertaken must be mutually agreed – we are not required to offer you KIT days and you are not required to agree to attend any KIT days. Any work on a day counts as a whole day for the purposes of accounting for the 10 KIT days. It is not possible, for example, to count 2 half KIT days as 1 of the ten KIT days.

I write to invite you to come in for a KIT day on [insert date]. The reason for this is to [insert reason]. You are under no obligation to attend if you do not wish to and there will be no adverse consequences if you choose not to. If you do decide to work the KIT day, you statutory maternity pay will be topped up to your normal rate of pay for the time worked (on your next normal pay day).

Please let me know your decision as soon as possible by completing the reply slip at the end of this letter and returning it to me no later than [insert date] so that I can make the necessary arrangements here.

Kind regards

[insert name of employer or employer’s representative]




Dear [insert name of person to whom employee’s reply should be sent],

I refer to your letter dated [insert date of letter to employee].

I agree/am unable to agree* to attend work for a keeping in touch day on the terms stated in the letter.

Kind regards,

[insert name of employee]

* delete as applicable